Frequently asked questions

Do you include tables and chairs in your space rental fees? 

We include up to 20 dining tables and up to 20 white tablecloths with each rental full-day rental. Table options include 5’ round, 6’ round, 4’ rectangular, 6’ rectangular, and 8’ rectangular. 

We include up to 180 gold wire chairs with your full-day rental.  Hourly rentals include chairs only, and tables/linens are an additional charge or may be brought by the client. 

What is included in your fees? 

We work on a rental model whereby you rent the space and get exclusive private access for your event – no sharing at all. All rentals include: 

• Exclusive private space access (fully heated & air-conditioned) - 9:00am - 2:00am for full-day bookings. 
• Use of courtyard and gas fireplace (weather-permitting) 
• Gold wire chairs 
• Tables and white linens (full-day bookings only) 
• Other furniture items (see below rentals and furniture list) 
• Free on-site parking 
• On-site venue manager 
• Custom floor-plan 
• Setup & tear down of all venue-included furniture 
• Complimentary 2-hour setup/rehearsal time the week leading up to your event (full-day bookings only) 
• Choice of caterer to suit your budgetary and culinary needs

What is your max capacity? 

We can accommodate up to 180 total guests for a standing/cocktail reception, 160 for a seated meal and 130 for a buffet.  It’s important to note that at 160 guests, there is no room for a dance floor or extra tables/stations, and tables should be moved to accommodate a dance floor (which we are happy to do at no charge).  It’s also important to note that floor plan configurations are limited with higher guest counts. Our most comfortable number for a seated meal is around 120 guests. 

Is your space heated and/or air-conditioned? 

Yes, it’s both! 

Do we need to bring our garbage/recycling home at the end of the night? 

Heck no. We take care of that for you. 

Is there a separate wedding ceremony space? 

We offer one indoor space and one outdoor space. Our outdoor courtyard can accommodate up to 180 chairs and is perfect for ceremonies, right in front of the gas fireplace.  Ceremonies can also take place inside the main hall. Charges apply for room flips. 

What if it rains? 

We offer a few options for rainy days: 

1) a tent may be brought in for the courtyard to keep the ceremony outside. We have a 20' x 40' onsite event tent available for rent.

2) a room flip may be requested (note that advance notice is required and fees apply to all room flips) 

3) some clients opt to move the ceremony inside while guests sit at their dining tables.  We would be happy to work with you to design the ideal floor plan for these situations. 

How much parking do you provide? 

We offer 45 spots plus 2 accessible spots on-site.  We find that this works for events of about 120 guests or so.  Limited street parking is available surrounding the venue. Parking is strictly prohibited in neighbouring business lots. Due to limited parking, we highly encourage guests to carpool, taxi, uber or to provide shuttles for the day. See parking map here.

Who are your preferred caterers? 

We have three incredible catering partners who all offer a unique culinary experience. They include: 

1) Indulge Natural & Organic Catering (www.indulgekitchen.ca)

2) Gilt Catering (www.giltcatering.ca)

3) B Elegant Catering (www.belegant.ca)

What is a landmark fee? 

A landmark fee is a percentage of the caterer’s total invoice that is paid to the venue for operating within that venue. It is an industry standard fee charged by the venue to the caterer to cover operating costs that the venue incurs as a result of the space being used for meal prep. Venues who use outside caterers charge the fee (if the caterer is in-house, there's no specific fee as the venue collects the catering revenue). Depending on the caterer, the fee may appear as a separate charge on the quote, or it may already be included in the overall menu pricing. 

Can we bring in our own food or outside caterers? 

We do not allow you to bring in your own food, due to public health policies. We need to ensure that we have control over how/where the food was prepared to ensure your guests have the most positive experience at our space. That said, we do allow you to bring in your own wedding cake and late-night desserts, upon written approval. 

Our general policy is that we do not allow 3rd party caterers, but exceptions can be made in special circumstances. Additional fees apply for 3rd party caterers. 

Do you have insurance? 

Yes, we carry a $5,000,000 liability insurance policy at the space. 

Do we have to get insurance? 

We do require that all events serving alcohol applies for the requisite insurance. PAL (Party Alcohol Liability) insurance can cost between $200-$400 and gives you the peace of mind that you are covered for your event, so you don’t have to worry. More information can be found at www.palcanada.com. 

Do you hold a liquor license? 

We do!  But here's the bad news... we're still working on our own liquor liability insurance. So until further notice, please book your liquor through your caterer.

Are we allowed to bring in our own vendors? 

Yes! We have a curated list of vendors that come highly recommended to guide you along the way, but you may bring in your own vendors, with the exception of your caterer and alcohol. 

Where can we take wedding photos within 5-10 minutes of the venue?

Hespeler has so many beautiful hidden gem photo locations.  We are compiling a list of all photography areas within a short drive of the venue. This will be ready shortly. Until then, send us an email and we can tell you about all of the great spots!

Do you offer furniture and rentals? 

We offer select furniture for your event at no additional charge, including: 

• Gold wire chairs 
• 6 high-top bar tables (indoor/outdoor) 
• 6 black metal bistro sets 
• Up to 10 6’ rectangular tables (light duty only) 
• A podium 
• A speaker system with microphone (light duty, not intended for dancing/partying) 
• A small desk (ideal for wedding registry signing) 
• Dining tables (only for full-day bookings) 
• White linens (only for full-day bookings 

We also offer items for rent, including:

• A copper arch ($100 + HST)
• 3 grey cantilever umbrellas ($40 + HST each)
• 20' x 40' commercial event tent ($800 + HST)

Do you allow dogs on-site? 

Yes, we love dogs!  Many guests opt to include their dogs as part of their wedding ceremony, which is no problem. We do ask, however, once dinner starts, that the dog be in a crate or leashed to ensure there is no issue with public health. 

What is required to book? 

We ask for a signed contract as well as 50% of the venue rental fee to secure your date. Your booking deposit is non-refundable, as once we receive it, we will not sell your date to anyone else.